Company Statement

EmblemHealth is one of the nation’s largest not for profit health insurers, serving members across New York’s diverse communities with a full range of commercial and government-sponsored health plans for employers, individuals, and families. With a commitment to value-based care, EmblemHealth partners with top hospitals and doctors, including its own AdvantageCare Physicians, to deliver quality, affordable, convenient care. At over a dozen EmblemHealth Neighborhood Care locations, members and non-members alike have access to community-based health and wellness guidance and resources. For more information, visit emblemhealth.com.

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Inventory & Asset Operations Specialist

🔍 New York, New York

💼: EmblemHealth

📅   : 5 days ago Post Date

Summary of Position

Responsible for managing, tracking, and maintaining inventory/assets/materials that support Marketplace Sales field ops.
Coordinate with sales teams, mobile units, events, and community partners to ensure that they have the equipment, marketing materials, and fleet-related supplies necessary to operate efficiently and compliantly.
Maintain accurate inventory records, oversee distribution and return, and ensure all assets are accounted for, audit-ready, and aligned with organizational standards.
Serve as the operational link between Marketplace Sales, Marketing/Community Engagement, Fleet, and external vendors creating structure, eliminating material waste, and protecting company resources.

Principal Accountabilities

Maintain an accurate and up to date inventory of marketing materials, equipment, devices, branded items, event supplies, and fleet related assets. Track issuance, usage, returns, and replenishment of materials using approved systems (Excel, CRM, and/or shared drives).
Establish and maintain appropriate stock levels to prevent shortages or over ordering. Conduct monthly inventory audits and reconcile discrepancies.
Organize and maintain the physical storage room, ensuring materials, devices, and assets are stored in a clean, accessible, and clearly labeled manner.
Manage the lifecycle of company owned assets (distribution, labeling, tracking, repairs, disposal, and replacement).
Monitor condition and functionality of assets assigned to staff, fleet vehicles, and mobile units.
Ensure compliance with asset policies and hold staff accountable for returns and documentation.
Ensure all equipment and materials stored on-site are properly shelved, secured, and accounted for, with a layout that supports fast retrieval and efficient distribution.
Provide timely fulfillment of material and equipment requests for new hires, events, field deployments, and marketplace initiatives.
Coordinate with Fleet Operations, Community Engagement, and Marketplace Sales leadership to support event launches, mobile office deployments, and product rollouts.
Maintain digital logs, forms, checklists, and receipts as proof of distribution and accountability.
Prepare weekly inventory status reports, usage trends, and reorder recommendations.
Maintain shared drive organization for documents related to inventory tracking, asset lists, and audit logs.
Input and update reports where inventory assets intersect with staff assignments, events, or marketplace activity.

Qualifications

Bachelor’s degree
2 – 3+ years of relevant, professional work experience.
1 – 2+ years of experience in inventory control, logistics, operations support, or asset management.
Additional experience/specialized training/certification may be considered in lieu of degree requirement.
Strong proficiency in Microsoft Office Suite programs (Excel, Word, Outlook, PowerPoint) for tracking, reporting, and documentation.
Experience using Salesforce or other CRM platforms to manage asset assignments, data entry, and tracking activities.
Ability to track multiple asset types with accuracy and urgency.
Excellent organizational and follow-through skills.
Comfortable working in a fast-paced, field-driven environment.
Must be physically present at work location as needed to fulfill inventory management responsibilities.
Strong communication skills and professionalism when interacting with internal teams and vendors.
Ability to lift, move, and transport materials as needed (up to 30 lbs.).

Security Disclosure

If you receive a job offer from EmblemHealth, the email will be from “HRTalentAcquisition” with the subject: “Offer of Employment for (job title) – Please respond online.” We will never ask you to join a Google Hangout, buy your own equipment, or pay to apply. We also do not use third-party email services like Yahoo or Gmail.

Pay Disclosure

At EmblemHealth, we prioritize transparency in our compensation practices. We provide a good faith estimate of the salary range for potential hires, which is based on key factors such as role responsibilities, candidate experience, education and training, internal equity, and market conditions. Please be aware that this estimate doesn’t account for geographic differences related to your work location. Typically, new hires may not start at the top of this range, as compensation is tailored to each individual's circumstances. For union positions, salaries will be determined according to the collective bargaining agreement. Join us at EmblemHealth, where your contributions are valued and supported by fair compensation.

EEOC Statement

We value the diverse backgrounds, perspectives, and experiences of our workforce. As an equal opportunity employer, we consider all qualified applicants for employment regardless of race, color, religion, sex, sexual orientation, age, creed, citizenship status, gender identity, pregnancy, marital status, national origin, disability, veteran status, or any other protected characteristic protected by law.

Sponsorship Statement

At EmblemHealth, we are committed to building a diverse and talented workforce. However, we are unable to consider applicants who require, or are likely to require, either before or after hire, visa sponsorship for work authorization in the United States, including but not limited to H-1B, F-1 (STEM OPT), TN, or any other non-immigrant status. Some extremely rare exceptions may apply based on critical business needs.